Pre-departure checklist
Most departure-day problems are avoided the week before. Walk this list with every participant, not just yourself.
A month before
- Passports valid for at least 6 months after the return date.
- Visas or electronic travel authorisations for your destination.
- Travel insurance for everyone, including pre-existing conditions.
A week before
- Scan passports and policies into the cloud and the trip's documents tab.
- Get local currency in cash for the first days.
- Arrange a SIM or data package and download offline maps.
Carry-on
- Personal medication in original packaging, power bank, plug adapter.
- One change of clothes in case a bag is delayed.
- A printed copy of the itinerary, hotel address and emergency numbers.
Departure day
- Meet 3 hours before an international flight at one clear agreed spot.
- Confirm attendance through the trip's member list.
- Nominate a single contact person for updates.
Tip: open a personal packing list in the trip's lists tab — each member ticks their own items and sees what's missing.